Board Meeting Fail

6 Ways a Board Meeting without Online Tools Can Fail

Failures by boards of directors are a fact of corporate and economic life. However, they shouldn’t occur as frequently as they do. Failure is mostly attributable to board members and corporate executives’ lack of understanding of the value of sound governance and effective leadership.

Online Meeting Fails and How to Avoid Them

Not Advertising for Your Event

If you’re not making the best use of the resources already available, poor attendance is likely. Event promotion via social media? Keep in mind that getting a list of registrants requires more than just one post. Don’t anticipate large audiences to attend your event unless you don’t have any community members using your social media platforms or you haven’t spent any money on advertising. Without effective advertising, this won’t work out since you need to pique the curiosity of potential consumers, capture their attention, and be conspicuous. Before the event, run a campaign on your social media platforms. Try to connect with prospective attendees through forums, groups, comment sections, and other public spaces.

Not Setting Up the Necessary Facilities

Tech malfunctions might have unexpectedly negative effects on an online conference. Since the meeting is crucial, you can have issues if your wifi signal is spotty and your connection speed is less than 20 Mbps. If you’d rather have a hardwired connection, you may do so by using an Ethernet cable. Do you intend to project a professional image, then? First and foremost, you should be concerned about a reliable Internet connection because bandwidth is crucial for audio-visual sessions. Second, before the meeting, test your connection and double-check your camera and microphone. Avoid using low-resolution cameras if you can afford an external one. Setting the correct amount of lighting and picking a peaceful location without any interruptions are two additional excellent ways to establish a favorable impression.

Not Being Aware of Your Audience

Ignoring your audience is a grave and frequent error. Not knowing your coworkers during online meetings is one of the greatest mistakes. No matter what event you’re hosting—a meeting or a webinar, for example—your audience should be involved. As much as you can, encourage audience participation. Create polls and surveys, present your ideas on the whiteboard, and exchange documents, images, and charts. By doing this, the likelihood that your audience will become bored throughout your presentation will be reduced.

Make careful to familiarize yourself with the meeting’s clients and audience. By including the community in the webinar and encouraging discussion, questions, and follow-up, you will be able to manage it more effectively. The audience will be grateful for your webinar and happy to have attended. You may be certain that some of them will confirm their attendance at your next meetings.

Relying Only on PowerPoint

Why use PowerPoint only? There are a ton of other, unique methods to make your presentation. Yes, PowerPoint is a great alternative, but perhaps you’d want to discover something more visually appealing and less obvious? Find out what will attract your audience and appear fascinating at the same time by conducting research.

Bored if You Do It That Way

Additionally, exercise caution when displaying presentations. If you have one ready, make sure it doesn’t have too much information in it. Presentations that are too content-heavy during online meetings are one of the most frequent mistakes. When presenting a presentation, there are a few important guidelines to follow: avoid using small fonts or photographs of poor quality, avoid speaking monotonously, and don’t be afraid to pause when necessary. Slides may be thought of as catalysts that activate your main message. Keep in mind the 10-20-30 guideline (no more than ten slides, no more than 20 minutes, font size no less than 30 px), and if at all feasible, incorporate some narrative into your presentation. Consider your presentation as a tale being told, keeping in mind that people are naturally trained to respond to them.

Lacking a (Backup) Strategy

What will you do in a dire circumstance? Let’s assume that the meeting platform fails and your microphone isn’t picking up your voice. In that situation, you want to establish a strategy for the full participant roster. Change your software, and have backup hardware on hand. The most likely mishaps should be included in your backup plan, based on the circumstances, the environment, etc.

We hope that using these straightforward suggestions will help you prevent mistakes and increase the effectiveness of your meetings (and mistake-free). During your online sessions, be sure to share your experiences with any issues you’ve encountered. You may contact us here or on our Facebook page.

Communication Issues

There may be communication issues during the online interview. For example, a slow connection complicates the communication process and can spoil the dialogue. Therefore, if you have an unstable Internet, warn the hiring manager about it or offer to go through an interview in the traditional version.